Ohio 3011 Template in PDF

The Ohio 3011 form is essential for firms seeking a Certificate of Authorization to provide professional engineering and surveying services in Ohio. To complete the application process, several other documents and forms are typically required. Below is a list of these additional forms, along with a brief description of each.

• Firm Affidavit of Responsibility (PES 3012): This notarized document must be completed for each professional engineer or surveyor designated in responsible charge within the firm. It attests to their qualifications and responsibilities.
• Ohio Secretary of State Charter: A current charter or registration number is required to confirm that the firm is authorized to operate in Ohio. This includes any Doing Business As (DBA) names the firm may use.
• Application Fee Payment: A nonrefundable fee must accompany the application. This can be paid via check or money order, made out to the Treasurer of the State of Ohio. Different fees apply for new applications, renewals, and name changes.
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• Disclosure Statement: This document outlines the necessity of providing certain information for the application process. It also details the public records policy, emphasizing that submitted information may be disclosed under public records requests.
• Notarized Affidavit: This affidavit must be signed by an authorized individual, affirming the truthfulness of the information provided in the application. It includes a declaration regarding any affiliations with organizations on the U.S. Department of State Terrorist Exclusion List.
• Change of Address Notification: If the firm’s address has changed, a notification must be submitted to the Board within 30 days. This ensures that all records are up-to-date.
• Ownership Information: If the firm has more than four owners, additional pages must be attached, providing the names and addresses of all owners.
• Registered Individuals in Responsible Charge: Each professional engineer or surveyor who will oversee the firm's activities must be listed, including their registration numbers. This ensures that all services are executed under qualified supervision.
• Additional Registrants List: Firms must provide a list of all additional Ohio-registered professional engineers and surveyors employed by the firm at the time of application.

These documents collectively ensure that the application process for a Certificate of Authorization is thorough and compliant with Ohio state regulations. Proper preparation of these forms will facilitate a smoother approval process for firms seeking to operate within the state.

When filling out the Ohio 3011 form, there are important guidelines to follow to ensure your application is processed smoothly. Below is a list of things you should and shouldn't do.

• Do: Fill out all required fields completely. Incomplete applications will be returned.
• Do: Include the appropriate fee with your application. Ensure it is made payable in U.S. funds to the treasurer, State of Ohio.
• Do: Ensure that each designated professional engineer or surveyor submits a notarized Firm affidavit of responsibility (PES 3012).
• Do: Check that your firm has an active Ohio Secretary of State charter or registration number before submitting the application.
• Don't: Use a P.O. Box as your address. The application requires a physical address for your firm.
• Don't: Forget to renew your Certificate of Authorization by the June 30 deadline. Failing to do so will render your firm inactive.

Filling out and using the Ohio 3011 form requires careful attention to detail and adherence to specific guidelines. Below are key takeaways to consider:

• Complete Application: Ensure that every section of the application is filled out completely. Missing information can lead to delays or rejection.
• Notarization Required: The application must include a notarized Certificate of Authorization application (PES 3011) along with a notarized Firm affidavit of responsibility (PES 3012) for each designated professional engineer or surveyor.
• Active Registration: The firm must possess an active registration with the Ohio Secretary of State. This includes any “doing business as” (DBA) names if applicable.
• Application Fees: Submit the appropriate fee with the application. Fees vary based on the type of application, such as $50 for new services or $25 for annual renewal.
• Annual Expiration: Be aware that all Certificates of Authorization expire annually on June 30. Failure to renew by this date will render the firm inactive.
• Notify Changes: Firms must notify the Board within 30 days of any changes in ownership, name, or address to maintain compliance.

• Ohio Firm Affidavit of Responsibility (PES 3012): This document is essential for each professional engineer or surveyor designated in responsible charge. Like the Ohio 3011 form, it requires notarization and ensures that designated individuals are accountable for the firm's professional activities.
• Application for Certificate of Authority (PES 3010): Similar to the Ohio 3011 form, this application is used by firms seeking authorization to operate within Ohio. It also requires specific information about the firm and its operations, including notarized components.
• Ohio Secretary of State Registration: This registration is necessary for firms to legally conduct business in Ohio. The requirement parallels the Ohio 3011 form, which mandates that firms provide proof of their legal standing to operate.
• Annual Renewal Application: Firms must submit this application to maintain their Certificate of Authorization, similar to how the Ohio 3011 form is used for both new applications and renewals. It ensures continuous compliance with state regulations.
• Name Change Application: When a firm changes its name, a new application must be filed, similar to the process outlined in the Ohio 3011 form. This ensures that all records are updated and accurate.
• DBA Registration Application: If a firm operates under a "doing business as" name, it must register this name with the Ohio Secretary of State. This requirement aligns with the Ohio 3011 form's necessity for firms to provide their DBA information.
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• Professional Engineer License Application: While the Ohio 3011 form is for firms, individual engineers must apply for their licenses. Both processes require detailed information and verification of credentials to ensure compliance with state laws.
• Public Records Disclosure Form: This document relates to the transparency of information submitted to the state. Like the Ohio 3011 form, it emphasizes that submitted information may be subject to public disclosure under Ohio law.